Hennepin County has free portable recycling containers available for recycling and organics (food waste and non-recyclable paper) collection at events.

The loan program is available to cities, community groups, no-profit organizations, businesses and others who wish to collect and recycle materials generated at events held in Hennepin County.

About the containers

Up to 60 containers for recycling of plastic, metal and glass and up to 40 containers for organics recycling are available, subject to availability.

Each portable recycling container consists of:

• Frame and cover
• Labeling
• Clear plastic or compostable bags

Containers are available for the on-site collection of recycling and organics at events only; collection and transport of materials for recycling is not included. See haulers and drop-off locations below for options.

Reserve recycling containers

To reserve portable recycling containers, complete the portable recycling container loan program application/agreement form.

Users must pick up and return containers at the Minneapolis Parks and Recreation Board Headquarters, 2117 West River Road N, Minneapolis 55411.

Cleaning fee

Containers must be returned clean. Use a damp cloth to wipe down the container lids after use. New as of February 2016, a $25 cleaning fee will be withheld from your deposit if the containers are returned dirty.

Deposit

New as of February 2016, a refundable deposit via credit card is required at the time of pick-up. Your full deposit will be credited back to you upon return of the containers, provided all containers and parts are returned clean. A cleaning fee of $25 will be withheld from your deposit if containers are returned dirty.

The refundable deposit varies depending on how many units you borrow:

• 1 to 5 containers: $100
• 6 to 15 containers: $200
• 16 to 25 containers: $300
• 26 to 35 containers: $400
• 36 to 45 containers: $500
• 46 to 60 containers: $600
• 61 to 80 containers: $750
• 81 to 100 containers: $950

There is also a returnable deposit for the standing banners:

• 1 to 5 banners: $125
• 6 to 10 banners: $250

A deposit is not required for city-sponsored events.

A lot of waste can be generated at events of any size, but with careful planning you can make your event low- or no-waste. The following tips will help you get started.

Before the event

Planning for waste reduction and recycling

• Determine who will coordinate and implement the recycling efforts.
• Evaluate all the materials that will be at the event (e.g., packaging, giveaways, decorations, banners), and try to eliminate as many disposable materials as possible. Then assess the waste that will be generated to identify recycling opportunities.
• If your event is being held in Minneapolis, note that the Environmentally Acceptable Packaging Ordinance requires that food and beverages prepared for immediate consumption and to-go must be placed in environmentally acceptable packaging. Recyclable materials must be recycled. Compostable materials must be composted.
• If food waste makes up a significant portion of the waste generated, consider collecting food waste for donation or composting. Also use compostable foodservice ware.
• If your event is being held in Minneapolis, avoid using bottled water by getting tap-water dispensers from the City of Minneapolis' Public Works Department. Dispensers are available for certain large events, such as races and festivals. For more details, email casper.hill@minneapolismn.gov or call 612-673-2342.
• Use solar energy to power your event by renting the solar power trailer from the Minnesota Renewable Energy Society.
• If collection service isn’t provided by the event site, find a hauler or drop-off site that can process the materials. Find out more about collection options here.
• Determine the number of collection containers needed. Limit the number of recycling/waste stations to allow for ease of monitoring. Place larger stations in areas where high volumes of waste will be generated.
• Reserve the county's free portable recycling containers.

Communication and education

• Inform vendors of waste-diversion efforts as early as possible to ensure they have adequate time to prepare for the event. To get started, use our customizable sample letters.
• Recruit volunteers and/or staff to help set up and monitor waste stations on the day of the event.
• Include information about your recycling efforts in news releases, event programs, marketing and advertising materials.

At the event

• Greet each vendor and exhibitor during set-up and provide clear instructions for recycling their materials, such as rinsing food out of containers, flattening cardboard boxes, etc.
• Always place recycling, composting and trash receptacles together to form a recycling station. This will help ensure that materials end up in the correct container, reducing contamination.
• Make recycling stations highly visible and convenient.
• Make sure recycling containers look different than trash cans. Label containers with large, clear and specific signs. If possible, include pictures or post examples of what goes in each container. Download and use our event recycling signs.
• Staff recycling stations at all times to help event participants place their waste in the correct container. If this is not possible, assign someone to check each area periodically.
• Empty bins often, especially during the summer when bees and odors can discourage recycling.

After the event

• Calculate your diversion rate by using the following formula: diversion rate = amount recycled/(amount recycled + amount disposed)
• Share your success with sponsors, participants and coordinators!
• Take note of what, if anything, you can improve for next year.

Need help?

Hennepin County can help event coordinators develop waste-reduction plans, educate vendors, train volunteers and find collection options. For more information, email the event recycling program coordinator at carolyn.collopy@hennepin.us or call 612-596-0993.

Use the following resources to plan and implement green events.

Communicating to vendors

Download and customize these letters to communicate your waste reduction goals and recycling guidelines to vendors and presenters.

• Sample vendor letter (for events collecting food waste) (DOC).
• Sample vendor letter (for events not collecting food waste) (DOC).
• Sample letter for presenters (DOC).

Signage

Having well-labeled recycling, organics and trash containers is one key step to making recycling at your event a success.

Download and print the signs that mostly closely match the materials you will have at your event:

Recycle — cans, bottles, cups, cartons, paper

• English (PDF)
• Spanish (PDF)

Recycle — cans and bottles

• English (PDF)
• Spanish (PDF)

Recycle — cardboard

• English (PDF)
• Spanish (PDF)

Organics for composting — food and paper

• English (PDF)
• Spanish (PDF)

Organics for composting — food, paper and compostable products

• English (PDF)
• Spanish (PDF)

Trash

• English (PDF)
• Spanish (PDF)

Check with your event venue first to see if they offer recycling and organics collection service.

If recycling and organics collection is not provided by the event site, coordinators can either hire a hauler or self-haul recyclables to a drop-off site. Depending on what is being collected, it may be economical to do a combination of both.

Questions to ask potential haulers

When hiring a waste hauler, ask the following:

• What materials will the hauler collect?
• What will the services cost?
• Will the hauler donate any portion of the service?
• What is the hauler’s experience with event recycling?
• Can the hauler provide the collection containers?
• Will the hauler provide signage and container labeling?
• Where will the organics be taken for composting?
• Will recyclables be collected together or do they need to be separated?
• Is the hauler able to measure and report garbage and recycling data?

Collection services

Finding a hauler that will take all of the materials generated at the event – garbage, recyclables and organics – is the most convenient method for waste removal.

• Contact companies that offer recycling pick-up services to see if they offer recycling pick-up for events.
• Check with the city recycling coordinator or haulers that offer services in the city where your event is being held.
• See our list of haulers that pick up organics for composting.
• If your event is in Minneapolis, consider using the Minneapolis Event Container Rental Program, which provides garbage, recycling and organics collection and disposal.

Drop-off locations

Self-hauling some materials to a drop-off site for processing can be an economical way to manage event waste.

• Hennepin County drop-off facilities accept recycling and organics recycling for no charge. Events using the Hennepin County portable recycling containers are allowed to exceed the 5 bag per day limit; make arrangements to drop off your organics when reserving the containers.
• Minneapolis organics recycling drop-off sites
• SET Compost Site in Empire, Minnesota accepts organics for a fee.
• See the list of recycling drop-off centers in the Twin Cities.