A lot of waste can be generated at events of any size, but with careful planning you can make your event low- or no-waste. The following tips will help you get started.
See the tips below or our green events checklist (for larger events) or green parties checklist (for smaller events).
Before the event
Planning for waste reduction and recycling
Determine who will coordinate and implement the recycling efforts.
Evaluate all the materials that will be at the event (e.g., packaging, giveaways, decorations, banners), and try to eliminate as many disposable materials as possible. Then assess the waste that will be generated to identify recycling opportunities.
Note that Minneapolis and St. Louis Park have ordinances that require single-use food packaging, including packaging used at events, to be recyclable or compostable and this includes packaging used at events. Learn more about the Minneapolis Green to Go environmentally acceptable packaging ordinance and St. Louis Park’s zero waste packaging ordinance. These ordinance require that recyclable materials be recycled and compostable materials be composted, so be sure to plan for appropriate collection for your event. The ordinance requirements do not apply to pre-packaged foods.
If food waste makes up a significant portion of the waste generated, consider collecting food waste for donation or composting. Also use compostable foodservice ware.
If your event is being held in Minneapolis, avoid using bottled water by getting tap-water dispensers from the City of Minneapolis' Public Works Department. Dispensers are available for certain large events, such as races and festivals. For more details, email casper.hill@minneapolismn.gov or call 612-673-2342.
Use solar energy to power your event by renting the solar power trailer from the Minnesota Renewable Energy Society.
If collection service isn’t provided by the event site, find a hauler or drop-off site that can process the materials. Find out more about collection options.
Determine the number of collection containers needed. Limit the number of recycling/waste stations to allow for ease of monitoring. Place larger stations in areas where high volumes of waste will be generated.
Reserve the county's free portable recycling containers.
Communication and education
Inform vendors of waste-diversion efforts as early as possible to ensure they have adequate time to prepare for the event. To get started, use our customizable sample letters.
Recruit volunteers and/or staff to help set up and monitor waste stations on the day of the event.
Include information about your recycling efforts in news releases, event programs, marketing and advertising materials.
At the event
Greet each vendor and exhibitor during set-up and provide clear instructions for recycling their materials, such as rinsing food out of containers, flattening cardboard boxes, etc.
Always place recycling, composting and trash receptacles together to form a recycling station. This will help ensure that materials end up in the correct container, reducing contamination.
Make recycling stations highly visible and convenient.
Make sure recycling containers look different than trash cans. Label containers with large, clear and specific signs. If possible, include pictures or post examples of what goes in each container. Download and use our event recycling signs.
Staff recycling stations at all times to help event participants place their waste in the correct container. If this is not possible, assign someone to check each area periodically.
Empty bins often, especially during the summer when bees and odors can discourage recycling.
After the event
Calculate your diversion rate by using the following formula: diversion rate = amount recycled/(amount recycled + amount disposed)
Share your success with sponsors, participants and coordinators!
Take note of what, if anything, you can improve for next year.
Need help?
Hennepin County can help event coordinators develop waste-reduction plans, educate vendors, train volunteers and find collection options. For more information, email the event recycling program coordinator at carolyn.collopy@hennepin.us or call 612-596-0993.