Professional technical services roster

When a project or program need arises, a Hennepin County project manager will request proposals from vendors on the roster who have indicated they are qualified to perform the type of work needed.

Roster details

• Projects selected for this roster are not advertised and are only available to vendors on the roster.
• The professional technical services roster is categorized by types of work. Review the “What are the current work types?” section for specific definitions of each work type.
• Each vendor is required to sign an agreement with the legal terms for working with Hennepin County before being added to the roster.
• When a vendor submits a proposal for a specific job the vendor will be required to verify it is qualified to perform the type of work needed and will be required to submit the appropriate insurance.
• Getting on the roster is not a guarantee of work.

Small business preference

The county gives first consideration to emerging and small businesses certified by CERT. Eligibility for the emerging small business enterprise (ESBE) program is the same as small business enterprise (SBE) qualifications, except the size standard for ESBE eligibility is greatly reduced.

CERT is a small business certification program administered by the county, and several other local governments in the metro region. It certifies small, minority and women-owned businesses. To apply to become CERT certified, visit the CERT website.

Vendors need to complete the application process to be added to the roster. Applications for participation in the professional technical services roster are accepted continuously. Getting on the roster is not a guarantee of work.

Steps for getting on the roster

Step 1

Complete all fields on the professional technical services roster application form.

• Make sure you are registered to do business with the Minnesota Secretary of State. Your company must appear as "Active/in Good Standing".
• Vendors can select multiple work types on the application form. To ensure you are qualified to provide professional technical services for the work type selected read the detailed descriptions in the "What are the current work types?" section.

Submit your application. You will receive an email from Hennepin County acknowledging your application was received.

Step 2

Register with our Supplier Portal.

• When registering, use the same email and tax ID used in your application.
• If you need help registering, refer to the Supplier Portal help page, or contact Supplier Portal Support at supplierportal@hennepin.us or 612-543-5412 (M-F 8am - 4:30pm)

Step 3

A principal agreement (PDF, 4MB) will be emailed to the person with signing authority, as indicated on your application form.

Note

• The email will be sent from the email address adobesign@adobesign.com with the subject line: Signature requested on <Contract ID - description>.
• Additional information on electronically signing a contract can be found in the guide about signing a Hennepin County contract (PDF, 1MB).

The principal agreement establishes the terms, conditions, and technical provisions related to the professional technical services roster. It is valid for five years from execution.

Step 4

Once all of the required signatures are obtained, a copy of the principal agreement will be sent to you via email. At this point you will be eligible to be solicited for contracting opportunities.

You may update contact information and work types you're eligible to provide at any time by sending an email to ptsroster@hennepin.us.

Other contracting opportunities

We will continue to post other contract opportunities on the Supplier Portal. Learn more about the Supplier Portal.

Use the list below to identify the types of work you are qualified to provide. Read each definition carefully to ensure you meet minimum qualifications for each work type you select on your application. For help completing the application email ptsroster@hennepin.us.

Architecture

Design and development

• Corrections facilities (PDF, 1MB)
• Historic preservation (PDF, 1MB)
• Judicial facilities (PDF, 1MB)
• Library facilities (PDF, 1MB)
• Medical facilities (PDF, 1MB)
• Office facilities (PDF, 1MB)
• Public works maintenance shops and garages (PDF, 1MB)
• Residential facilities (PDF, 1MB)
• Transit facilities (PDF, 1MB)

Facility engineering

• Civil engineering (PDF, 1MB)
• Commissioning and recommissioning (PDF, 1MB)
• Electrical engineering (PDF, 1MB)
• Mechanical engineering (PDF, 1MB)
• Structural engineering (PDF, 1MB)

Facility services specialties

• Building forensics (PDF, 1MB)
• Computer aided facilities management (CAFM) (PDF, 1MB)
• Construction management (PDF, 1MB)
• Cost estimating (PDF, 1MB)
• Elevator and escalator (PDF, 1MB)
• Facility and accessibility audits (PDF, 1MB)
• Facility preservation (PDF, 1MB)
• Fiber optic engineering and planning (PDF, 1MB)
• Indoor air quality and industrial hygiene (PDF, 1MB)
• Interior design and systems furniture (PDF, 1MB)
• Lighting (PDF, 1MB)
• Move coordination (PDF, 1MB)
• Roofing (PDF, 1MB)
• Safety training and consulting (PDF, 1MB)
• Security systems (PDF, 1MB)
• Signage (PDF, 1MB)

Asbestos and solid waste

• Asbestos, lead paint, and regulated building materials (PDF, 1MB)
• Solid waste and recycling services (PDF, 1MB)

Community development

• Graphic design, rendering, mapping, and imagery (PDF, 1MB)
• Land use planning and urban design (PDF, 1MB)
• Market analysis and studies (PDF, 1MB)

Cultural resources

• Archaeological studies (PDF, 1MB)
• Architectural/history studies (PDF, 1MB)
• Geomorphology studies (PDF, 1MB)

Energy

• Energy contracting and marketing (PDF, 1MB)
• Power plant and district energy engineering (PDF, 1MB)

Environment

• Air quality analysis (PDF, 1MB)
• Environmental documentation (PDF, 1MB)
• Environmental property assessment and cleanup (PDF, 1MB)
• Natural resources services (PDF, 1MB)
• Noise analysis and abatement design (PDF, 1MB)

Landscape architecture

• Landscape architecture (PDF, 1MB)

Materials testing

• Cone penetration test (PDF, 1MB)
• Geotechnical laboratory testing (PDF, 1MB)
• Geotechnical studies (PDF, 1MB)
• Ground penetration radar (GPR) survey (PDF, 1MB)
• Pile loading testing (PDF, 1MB)
• Soils analysis and recommendations (PDF, 1MB)
• Solid stem auger drilling (PDF, 1MB)
• Standard penetration (SPT) and rock coring (PDF, 1MB)
• Vibration analysis and monitoring (PDF, 1MB)

Right of way assistance

• Relocation assistance (PDF, 1MB)
• Right of way appraisals (PDF, 1MB)
• Title services (PDF, 1MB)

Surveying and mapping

• Aerial imagery and remote sensing (PDF, 1MB)
• Construction surveying (PDF, 1MB)
• Land surveying (PDF, 1MB)
• Photogrammetric mapping (PDF, 1MB)
• Subsurface utility engineering (SUE) (PDF, 1MB)

Transportation

Bridge and structure

• Bridge and structure design (PDF, 1MB)
• Structural metals inspection (PDF, 1MB)

Construction inspection and contract administration

• Construction contract administration and management (PDF, 1MB)
• Construction inspection bridge construction (PDF, 1MB)
• Construction inspector, grading and base, bituminous and concrete (PDF, 1MB)
• Materials sampling and testing - Field sampling and testing (PDF, 1MB)
• Transportation funding applications (PDF, 1MB)

Hydraulics and hydrology

• Water resources services (PDF, 1MB)

Pedestrian and bicycle

• Pedestrian and bicycle planning, engineering, and promotion (PDF, 1MB)

Roadway

• Roadway, geometric layout, and highway design (PDF, 1MB)
• Roundabout design (PDF, 1MB)
• Value engineering (VE) study/workshop (PDF, 1MB)

Traffic

• Roadway lighting design (PDF, 1MB)
• Temporary traffic control plan design and special provisions (PDF, 1MB)
• Traffic engineering special studies (PDF, 1MB)
• Traffic signal design (PDF, 1MB)
• Traffic signal operations (PDF, 1MB)

Transit

• Transit planning, engineering, and construction management (PDF, 1MB) 

Getting on the roster is not a guarantee of work. You may receive work by submitting proposals in response to contracting opportunities. You may also be directly selected to perform work for the county. In either case the county will reach out with next steps as follows:

Notice of award

The county will send an email to you notifying you that you have been selected to perform work. It will outline what is required before the county can award a work order contract. 

Work order contract

Vendor(s) chosen to perform the work will be awarded a work order contract (PDF, 1MB). The work order is an electronically signed document that will describe the specific details of the job that needs to be done. The county and the vendor are required to follow the terms and conditions in both the principal agreement (PDF, 1MB) and the work order contract. A vendor can be awarded multiple work order contracts under the principal agreement. 

The work order will not be routed for signature until the vendor has fulfilled all requirements in the notice of award. 

Insurance

Vendors must have the appropriate level of insurance in place before they can start work. Insurance requirements for the roster are lower than the county's standard contracts. The requirements are outlined in the principal agreement (PDF, 1MB) that vendors sign when applying to be on the roster.

The county does not require vendors on the roster to provide proof of insurance until they are selected for work. If the vendor does not already have insurance on file with the county, proof of insurance will be requested. The county must have a certificate of insurance issued from an insurance company. 

The certificate must:

• List Hennepin County as additional insured
• List Hennepin County as the certificate holder
• Be signed by the insurance agency
• Be dated during the policy period

Diversity and inclusion

Contracts over $100,000 have diversity and inclusion requirements, which vary by contract type. Vendors may be asked to provide documentation that they are meeting the requirements. For more information see the Reducing disparities through contracting section. 

Roster overview

• PowerPoint from the training session (PDF, 2MB)
• Video of the training session (YouTube)
• Questions and answers document (PDF, 1MB)

Sample templates

• Facilities fee schedule (PDF, 1MB)
• Generic fee schedule (PDF, 1MB)
• Scope (PDF, 1MB)
• Terms of participation (PDF, 1MB)

Using plain language to write effective proposals

• Short video training (YouTube)

To update your information on the public dashboard, email pstroster@hennepin.us.

• Participants by work type

If you did not elect to be paid by direct deposit when you applied for the roster, you can do so at any time by completing a new W-9 form. Enrolling in direct deposit enables vendors to receive payment faster. 

The list below reflects anticipated projects, based on Hennepin County approved budgets. Roster members can use this list to plan ahead and reach out to the project manager to learn if the project is a good fit for them.

Anticipated projects and timing are subject to change depending upon resources and the needs of Hennepin County. In no way should the list be considered exhaustive, final, or taken as a guarantee of work.

View planned contracting opportunities list.