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Hazardous waste licensing and renewal

All businesses located in Hennepin County that produce hazardous waste must be licensed.

If your business already has a hazardous waste license, access the online hazardous waste licensing system to view and update your licensing information.

If you experience technical difficulties with the online licensing system using Internet Explorer, we encourage you to try using a different browser such as Chrome, Safari or Firefox.

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What is a waste?

A waste is a material that you no longer need, want or use; it is something that is unusable or is intended to be discarded, such as spent solvent.

A waste is not something that you can and will use, such as leftover paint that will be used on another project.

What is a hazardous waste?

A waste is either non-hazardous — and exempt from hazardous waste regulations — or hazardous for one of the following reasons:

  • It is listed (appears on one of four lists in the Minnesota Hazardous Waste Rules)
  • It is characteristic (displays one or more of six hazardous characteristics)
  • It contains more than 50 parts per million (ppm) polychlorinated biphenyls (PCBs)

For more information, see examples of hazardous and special wastes.

Evaluating your waste

Minnesota Hazardous Waste Rules require that anyone who produces or manages a waste must carefully examine a waste's characteristics in order to determine whether or not it is hazardous.

To determine if your business produces hazardous waste, you should:

  1. Gather information about the wastes your business produces. Talk to purchasing, production and maintenance personnel, tour production and non-production areas and inspect storage areas and dumpsters. Don't forget to include sewered and recycled wastes.
  2. Evaluate the wastes (PDF). The evaluation process will include checking to see if any of the wastes are exempt from the hazardous waste rules, determining if any of the wastes are listed in the hazardous waste rules, and determining if any of the wastes display any of the characteristics of hazardous waste. You may need to have the waste tested.
  3. If your business generates hazardous waste, you must obtain a hazardous waste license.

Update and manage your hazardous waste license using the online hazardous waste licensing system.

Use the online system to:

  • Submit annual reports electronically
  • Get real-time access to license information for all operations under the user’s control
  • Add wastes to a license and update all supporting documents, such as test results
  • Terminate wastes that are no longer generated
  • Update site contact information
  • Print copies of licensing documents, including reports, licenses and invoices

Getting access to the online system

The online system was launched for the 2013 annual licensing process. In November 2013, letters with a unique PIN were mailed to the existing mail contact for each operation. If you are a mail contact for multiple operations, you should have received a unique PIN for each operation. You need your operation PIN(s), 16-digit operation ID(s), and your email address to complete the registration process.

Instructions for using the online licensing system

Download instructions for using the online hazardous waste licensing system information on using the following system functionality (PDF).

The instructions will cover the bulleted points, below:

  • Email settings
  • Registration
  • Login

Please be aware that initial registration can only occur once. Once performed, the PIN becomes inactive. Nearly 100% of existing non-minimal generators (VSQGs, SQGs or LQGs) are already registered in the portal. If your company is already registered but you are seeking to gain access to your operation’s hazardous waste portal account, please work with your operation’s portal administrator to add you as a portal user, or contact 612-348-3777 and ask for the environmentalist on call for assistance.

Approximately 50% of minimal generator operations are currently registered in the hazardous waste portal. If you are an unregistered minimal generator seeking to gain access to the hazardous waste portal, check the backside of your generator license for your operation’s PIN and 16-digit Operation ID, which are both necessary for initial registration. The first person to register becomes the operation’s portal administrator.

Once you have successfully registered and logged into the hazardous waste portal, there are additional instructions within the portal that describe the sections below:

  • Home screen
  • License manager: view and print management plan summary, invoice or license; update your license
  • Contact manager: edit contacts associated with your company
  • Waste manager: add wastes to the license
  • Profile manager: add, edit or delete portal users (only the operation’s portal administrator will have access to the profile manager)
  • My profile: add more operations to your existing account

Licensing schedule

This licensing schedule applies to VSQGs, SQGs and LQGs. To be eligible to receive a Hennepin County hazardous waste generator license that is effective on May 1, you must:

  1. Submit a hazardous waste management plan summary
  2. Pay your license fee

Once a license has been created for eligible generators, the portal administrator will receive an email from Hennepin County with instructions on logging into the hazardous waste portal and printing the license.

Important licensing dates

The license period runs from May 1 of the license year through April 30 of the following year. The following is the licensing process and important dates for each year:

Late October or early November

Portal administrators will receive an email from Hennepin County with instructions to log into the hazardous waste portal and review/update and electronically submit their annual license renewal application (hazardous waste management plan summary or MPS).

December 15

Hazardous waste management plan summaries (MPS) are due.

Late February

Invoices are created. Once an invoice is created, the invoice and invoice payment status can be immediately viewed in the hazardous waste portal. A paper copy of the invoice will also be mailed to the mailing contact. A courtesy reminder email will be sent to the portal administrator before the license payment due date if the payment has not been posted.

March 31

Hazardous waste license payments are due.

Beginning in mid-April

Generator licenses are created for eligible generators. Once created, the portal administrator will be notified via email that their license can be printed from the hazardous waste portal. To become eligible to receive a generator license, both the MPS and license payment must have been received. Payments require 14 days to clear the bank before the eligibility begins. The following is a guide to when licenses will be available based on when your payment is posted:

  • Payment posted on or before March 31:
    License created mid-April
  • Payment posted April 1 to 16
    License created first working day in May
  • Payment posted April 17 to May 16
    License created first working day in June
  • Payment posted after May 16
    Licenses continue to be created for eligible generators on the first working day of each subsequent month

Licensing fees

License fees are based on your generator size and the amount of waste generated the previous calendar year.

All hazardous waste generators must pay the base fee designated for their generator size. Large quantity generators (LQGs) and small quantity generators (SQGs) also must pay applicable volume fees. Very small quantity generators (VSQGs) and minimal generators do not pay additional volume fees.

If you have questions about your bill summary, contact APEX Accounts Receivable at 612-543-1121. If you have questions about your hazardous waste management plan summary, call 612-348-3777 and ask for the environmental-specialist-on-call.

Base fee (applies to all generators)

  • Minimal generator
  • VSQG (less than or equal to 100 lbs/year)
  • VSQG (101 - 1,000 lbs/year)
  • VSQG (greater than 1,000 lbs/year)
  • SQG (less than or equal to 5,000 lbs/yr)
  • SQG (greater than 5,000 lbs/yr)
  • LQG

Volume fee (applies to all billable hazardous wastes generated by SQGs and LQGs)

  • Standard rate: $0.00637 per pound
    Applies to hazardous waste that is: accumulated on site, shipped off-site using a manifest, managed under a tolling agreement and waste that is sewered without treatment.
  • Reduced rate: $0.000637 per pound
    Applies to feedstocks and byproducts managed under an approved feedstock or byproduct management plan and sewered hazardous wastes that have been excluded from generator size determination pursuant to Minn. Rule 7045.0305 subp. 2.

All wastes reported in gallons will be converted to pounds using the factor 1 gallon = 10 pounds.

Universal wastes, special wastes, used oil, oil filters and absorbents with oil are not included in determining generator size or in determining volume fees.

Reducing your hazardous waste fees

Businesses can reduce hazardous waste fees by reducing the amount of hazardous waste they produce. Many businesses have been able to reduce their license fees by implementing changes in their processes, equipment or products used. For more information on how to do this and, for technical assistance, see pollution prevention and waste reduction programs.

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