Employee resignation, job change or reduced hours

Information for county employees who resign, change to another county job, or have their work hours reduced.

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Resignation process

Exempt employees

  • Must give advance notice of 28 calendar days, to resign in good standing
  • Find your exempt or non-exempt status on your paycheck stub

Non-exempt employees 

  • Must give advance notice of 14 calendar days, to resign in good standing
  • Find your exempt or non-exempt status on your paycheck stub

Process for resigning

Giving notice

Give your supervisor a resignation notice (PDF)

Submitting remaining expenses 

  • Submit remaining expenses for Trade Time for Fitness
  • Submit remaining expenses for flexible spending accounts - these close the day you resign

Using sick leave and vacation

  • Check your paid leave balance in APEX
  • You can put the cash value of unused sick leave and vacation into your deferred compensation plan (this is taxed)
  • At least eight years county employment: You receive pay for unused sick leave and vacation up to a lifetime cap of 800 hours
  • Less than eight years county employment: You receive pay for unused vacation up to 280 hours. Sick leave is not paid out.

Using PTO

  • Check your paid leave balance in APEX
  • You can put the cash value of unused PTO into your deferred compensation plan (this is taxed)
  • You get paid for unused PTO up to 480 hours
  • If you switched to PTO from sick leave and vacation you get paid for unused sick leave up to a lifetime cap of 800 hours and unused PTO up to 480 hours

Health care savings plan members

If you’re 50 or over

Deciding on your PERA funds

  • You can either leave your contributions with PERA or request a refund
  • If you don't apply for a refund within five years after your last contribution, don't work for a PERA employer, and are not vested, you will forfeit your member contributions and interest

Contact PERA:

PERA website 
PERA phone 651-296-7460

Printable checklist 

Resignation checklist (PDF)

Post-resignation insurance and other benefits

Continuing your insurance after you resign

  • After you resign you can continue some benefits at your own expense
  • You must already have them as an employee to continue them after you resign
  • Your individual coverage lasts up to 18 months
  • Dependents’ coverage lasts up to 36 months

Benefits you can continue

  • Medical
  • Dental
  • Vision
  • Life insurance
  • Flexible spending account – health care expense account

Process for continuing benefits

  1. You get a packet from the county’s vendor, 121 Benefits.
  2. Choose which benefits you want to continue.
  3. Sign the election form.
  4. Send the signed form and a check for the first month’s premium to 121 Benefits.
  5. Send all monthly payments to 121 Benefits.
  6. Your payment must be received and processed by 121 Benefits before your benefits will continue.

Costs to continue benefits for 2018

Employee

Medical insurance monthly cost:

  • Standard: $831.87
  • Advantage: Fairview/North Memorial/HealthEast: $764.65
  • Advantage: HealthPartners/Park Nicollet: $764.65
  • Advantage: HCMC/NorthPoint: $710.93

Dental insurance: $41.90

Vision insurance: $5.44

Life insurance: $3.67 per month for a basic life plan of $30,000 coverage

Flexible spending account - health care expense account: You can continue with post-tax dollars.

Employee and spouse

Medical insurance monthly cost:

  • Standard: $1,954.83
  • Advantage: Fairview/North Memorial/HealthEast: $1,796.91
  • Advantage: HealthPartners/Park Nicollet: $1,796.91
  • Advantage: HCMC/NorthPoint: $1,670.63

Dental insurance: $93.75

Vision insurance: $10.21

Life insurance: $3.67 per month for a basic life plan of $30,000 coverage

Flexible spending account - health care expense account: You can continue with post-tax dollars.

Employee and children

Medical insurance monthly cost:

  • Standard: $1,497.36
  • Advantage: Fairview/North Memorial/HealthEast: $1,376.38
  • Advantage: HealthPartners/Park Nicollet: $1,376.38
  • Advantage: HCMC/NorthPoint: $1,279.63

Dental insurance: $93.75

Vision insurance: $10.74

Life insurance: $3.67 per month for a basic life plan of $30,000 coverage

Flexible spending account - health care expense account: You can continue with post-tax dollars.

Family

Medical insurance monthly cost:

  • Standard: $2,287.59
  • Advantage: Fairview/North Memorial/HealthEast: $2,102.76
  • Advantage: HealthPartners/Park Nicollet: $2,102.76
  • Advantage: HCMC/NorthPoint: $1,955.01

Dental insurance: $93.75

Vision insurance: $15.91

Life insurance: $3.67 per month for a basic life plan of $30,000 coverage

Flexible spending account - health care expense account: You can continue with post-tax dollars.

Using your deferred compensation

Choice 1: Withdraw the money

  • Ask your vendor for withdrawal paperwork
  • Scan and email the completed paperwork to HR benefits at hr.benefits@hennepin.us
  • We’ll sign and return the paperwork to your vendor
  • We’ll return the paperwork to your vendor after we issue your check for unused vacation, sick and PTO

Choice 2: Leave the money in 

Choice 3: Contribute cash value of remaining sick leave, vacation and PTO into deferred compensation

  • If you don't have a deferred compensation plan you can set one up before you retire. Learn more about deferred compensation.
  • The cash value has a small amount of taxation before going into your deferred compensation plan

Before your resignation date, email HR benefits athr.benefits@hennepin.us with:

  • Your name and ID number
  • Retirement date
  • Amount of after-tax money going into the plan and which vendor
  • Amount of pre-tax money going into the plan and which vendor

Cancelling transit cards

  • MetroPass: Submit a completed cancellation form and your card to HR benefits at mail code 040 by the 23rd of the month you resign. MetroPass cancellation form (DOCX)
  • Go-To card deduction: Cancel it in APEX

Using the Health Care Savings Plan and 1% Supplemental Retirement Plan

Final paychecks

  • Direct deposit checks go into your bank
  • Paper checks go to your home address listed in APEX
  • To get a hard copy of your last regular paycheck or other final checks, ask your HR APEX contact to mail copies to your home
  • Last regular paycheck: You receive this on the normal pay schedule. It's taxed normally. Deductions come out for charitable contributions, college savings plan and Minnesota Benefits Association.
  • Unused sick leave, vacation and PTO: You receive this two weeks after your last regular paycheck and it's taxed
  • Unused comp time, deferred holiday time and banked special leave without pay: You receive this two weeks after your last regular paycheck and it's taxed. PERA contributions also come out.
  • Health care savings plan members: Your severance pay may automatically be deposited into your plan

Internal job change possible impact on benefits and job status

Possible gain or loss of certain benefits

Vacation and sick leave, and paid time off (PTO)

  • Your paid leave time (vacation and sick leave, or PTO) may change with a job change
  • A change can depend on the date hired (not the date you changed jobs)
  • A change can also depend on if you move to or from a union job 

Insurance, health care savings plan and disability

Benefits staff will contact you if your job change affects these benefits:

  • Health, dental, vision and life insurance: All employees who regularly work 20 or more hours per week are eligible. Employees in certain unions (FF, NN, RR) may also take part in their union dental plan.
  • Health care savings plan: You take part in this plan based on your union or non-union status and job class
  • Short-term and long-term disability: All employees who regularly work 30 or more hours per week are eligible

Possible change in your job status 

Exempt or non-exempt status

  • This affects whether you can earn overtime, comp time, etc. 

Permanent or non-permanent status

  • Permanent employees have no given end date, with certain rights non-permanent employees don’t have
  • Non-permanent positions include unclassified, limited duration, grant, and seasonal

Seniority status

  • This may change based on job class and union or nonunion status

Union or non-union status

Retention pay status

  • Permanent employees may earn retention pay after five years of full-time work
  • If you change to a non-permanent position, it may affect whether you earn retention pay. Non-permanent positions include unclassified, limited duration, grant, and seasonal.

PERA (retirement plan) status

  • Which PERA fund you contribute to depends on your job class
  • Most employees who earn benefits are required to take part in PERA 

Early Retiree Health Insurance Program status

  • Eligibility may change when you change jobs or union status
  • The program allows a county contribution for health coverage as though the employee is actively working
  • Permanent employees who earn benefits may qualify
  • Other criteria includes age, years of service, and disability status

Possible impact on probation, background checks and performance reviews

  • The length of probation can differ by job class
  • Background checks and pre-employment tests may be required when changing jobs. These can include checks for criminal conviction, credit history, driver’s license, and background. They can also include drug test, medical exam, psychological test, or skills and abilities test.
  • Performance review schedules can differ 

Reduced hours impact on benefits

If your schedule changes to fewer than 30 hours per week

  • You can no longer get short-term or long-term disability insurance
  • You can’t continue disability coverage at your own expense
  • You may still qualify for disability payments if your disability began while still covered

If your schedule changes to fewer than 20 hours per week

Health, dental, vision and life insurance

Follow this process:

  1. You get a packet from the county's vendor, 121 Benefits.
  2. Choose which benefits you want to continue.
  3. Sign the election form.
  4. Send the signed form and a check for the first month's premium to 121 Benefits.
  5. Send all monthly payments to 121 Benefits.
  6. Your payment must be received and processed by 121 Benefits before your benefits will continue.

Short-term and long-term disability

  • You can no longer get short-term or long-term disability insurance
  • You can’t continue disability coverage at your own expense
  • You may still qualify for disability payments if your disability began while still covered 

Commuting and flexible spending accounts

  • MetroPass, Go-To cards, parking, and van pool programs: You can still take part
  • Dependent care assistance: You can no longer have this benefit but can submit expenses from before you lost the benefit.
  • Health care expense account: You can no longer have this benefit but can submit expenses from before you lost the benefit, up to the end of the year

Retirement savings

  • Deferred compensation: You can keep putting money into your plan
  • PERA: You may be required to continue participating
  • 1% Supplemental Retirement plan: You may be required to continue participating

Paid time off

  • Holiday pay: You cannot receive holiday pay. If you have unused holiday time at the time your hours drop, you may take it if your department policy allows.
  • Sick leave, vacation and PTO: You stop earning any new paid leave the date your hours drop. If you have unused paid leave at the time your hours drop, you may take it.
  • Retention pay: You can no longer have this benefit
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