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Employee resignation, job change or reduced hours

Information for county employees who resign, change to another county job, or have their work hours reduced.

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Exempt employees

  • You must give advance notice of 28 calendar days, to resign in good standing.
  • Find your exempt or non-exempt status on your paycheck stub.

Non-exempt employees

  • You must give advance notice of 14 calendar days, to resign in good standing.
  • Find your exempt or non-exempt status on your paycheck stub.

Process for resigning

Giving notice

Complete the resignation form in APEX (select the Salary, Personal, and Job Info tile).

Submitting remaining expense

  • Submit remaining expenses for Trade Time for Fitness.
  • Submit remaining expenses for expense and spending accounts. These close the day you resign.

Using sick leave and vacation

  • Check your paid leave balance in APEX.
  • You can put the cash value of unused sick leave and vacation into your deferred compensation plan (this is taxed).
  • At least eight years county employment, you receive pay for unused sick leave and vacation up to a lifetime cap of 800 hours.
  • With less than eight years county employment, you receive pay for unused vacation up to 280 hours. Sick leave is not paid out.

Using PTO

  • Check your paid leave balance in APEX.
  • You can put the cash value of unused PTO into your deferred compensation plan (this is taxed).
  • You get paid for unused PTO up to 480 hours.
  • If you switched to PTO from sick leave and vacation you get paid for unused sick leave up to a lifetime cap of 800 hours and unused PTO up to 480 hours.

Health care savings plan members

For most plan members, all or part of your sick leave, vacation and PTO automatically goes into your plan.

If you’re 50 or over

When completing the resignation form, you'll be able to indicate interest in continuing benefits.

Deciding on your PERA funds

  • You can either leave your contributions with PERA or request a refund.
  • If you don't apply for a refund within five years after your last contribution, don't work for a PERA employer, and are not vested, you will forfeit your member contributions and interest.

Contact PERA through the PERA website or by phone at 651-296-7460.

Printable checklist

View the resignation checklist (PDF).

Continuing your insurance after you resign

  • After you resign, you can continue some benefits at your own expense.
  • You must already have the benefit as an employee to continue it after you resign.
  • Your individual coverage may last up to 18 months.
  • Dependents coverage may last up to 36 months.

Benefits you can continue

  • Medical
  • Dental
  • Vision
  • Life insurance
  • Health care expense account (flexible spending account)

Process to continue benefits

  1. After your employment ends, you will receive a packet from the county’s COBRA administrator, 121 Benefits
  2. Complete the election form, selecting the benefits you want to continue
  3. Return the signed election form with a check for the first month’s premium to 121 Benefits
  4. Continue to send monthly payments to 121 Benefits

Costs to continue benefits for 2022

Employee

Medical insurance monthly cost

  • Standard: $903.45
  • Advantage: HealthPartners/Park Nicollet: $795.96
  • Advantage: M Health Fairview/North Memorial: $795.96
  • Advantage: Hennepin Healthcare/NorthPoint: $734.32

Other insurance and benefits

  • Dental: $42.74
  • Vision: $5.17
  • Life: $3.93 per month for a basic life plan of $50,000 coverage
  • Flexible spending account (health care expense account): you can continue with post-tax dollars.

Employee and spouse

Medical insurance monthly cost

  • Standard: $2,123.05
  • Advantage: HealthPartners/Park Nicollet: $1,869.56
  • Advantage: M Health Fairview/North Memorial: $1,869.56
  • Advantage: Hennepin Healthcare/NorthPoint: $1,725.59

Other insurance and benefits

  • Dental: $95.63
  • Vision: $9.81
  • Life: $6.12 per month for a basic life plan of $50,000 coverage
  • Flexible spending account (health care expense account): you can continue with post-tax dollars.

Employee and children

Medical insurance monthly cost

  • Standard: $1,626.21
  • Advantage: HealthPartners/Park Nicollet: $1,432.00
  • Advantage: M Health Fairview/North Memorial: $1,432.00
  • Advantage: Hennepin Healthcare/NorthPoint: $1,321.73

Other insurance and benefits

  • Dental: $95.63
  • Vision: $10.21
  • Life: $3.93 per month for a basic life plan of $50,000 coverage
  • Flexible spending account (health care expense account): you can continue with post-tax dollars.

Family

Medical insurance monthly cost

  • Standard: $2,484.44
  • Advantage: HealthPartners/Park Nicollet: $2,187.78
  • Advantage: M Health Fairview/North Memorial: $2,187.78
  • Advantage: Hennepin Healthcare/NorthPoint: $2,019.32

Other insurance and benefits

  • Dental: $95.63
  • Vision: $15.25
  • Life: $3.93 per month for a basic life plan of $50,000 coverage
  • Flexible spending account (health care expense account): you can continue with post-tax dollars.

Using your deferred compensation

Choice 1: Withdraw the money

  • Ask your vendor (Fidelity, Voya, Minnesota Deferred Compensation Plan) for withdrawal paperwork.
  • Scan and email the completed paperwork to HR benefits at hr.servicecenter@hennepin.us.
  • We’ll sign and return the paperwork to your vendor after we issue your check for unused vacation, sick and PTO.

Choice 2: Leave the money in

Choice 3: Contribute cash value of remaining sick leave, vacation, and PTO into deferred compensation

You may defer the cash value of your remaining sick leave, vacation, and PTO into your deferred compensation plan

  • If you don't have a deferred compensation plan you can set one up before you retire. Learn more about deferred compensation.
  • The cash value of your remaining sick leave, vacation, and PTO has a small amount of taxation before going into your deferred compensation plan.

To defer the cash value of your balances, before you retire email HR benefits at hr.servicecenter@hennepin.us with the following information:

  • Your name and ID number
  • Retirement date
  • Your plan vendor (Fidelity, Voya, Minnesota Deferred Compensation Plan)
  • Amount of pre- and/or after-tax money going into the plan

Cancelling transit cards

MetroPass and Go-To Cards

Login to APEX to cancel your deductions by the 23rd of the month you resign. If you have a MetroPass, send your card to HR benefits at mail code 040.

Health Care Savings Plan and 1% Supplemental Retirement Plan

Contact Minnesota State Retirement System.

Final paychecks

  • Direct deposit checks go into your bank.
  • Paper checks will be sent to the your home address listed in APEX.
  • Ask your HR APEX contact to receive a hard copy of your last regular paycheck or other final checks mailed to your home.

Last regular paycheck

You receive your last regular paycheck on the normal pay schedule. This paycheck is taxed normally and deductions are withheld for charitable contributions, college savings plan and Minnesota Benefits Association, if applicable.

For unused sick leave, vacation and PTO

You receive payment for unused sick leave, vacation and PTO two weeks after your last regular paycheck. This payment is subject to taxes. Learn more about sick leave, vacation and PTO.

Unused comp time, deferred holiday time and banked special leave without pay

You receive payment for unused comp time, deferred holiday time and banked special leave without pay two weeks after your last regular paycheck. This payment is subject to taxes and PERA contributions.

Health care savings plan members

Your severance pay may automatically be deposited into your plan.

Possible gain or loss of certain benefits

Vacation and sick leave, and paid time off (PTO)

  • Your paid leave time (vacation and sick leave, or PTO) may change with a job change.
  • A change can depend on the date hired (not the date you changed jobs).
  • A change can also depend on if you move to or from a union job.

Insurance, health care savings plan and disability

Benefits staff will contact you if your job change affects the following benefits.

  • Health, dental, vision and life insurance: All employees who regularly work 20 or more hours per week are eligible. Employees in certain unions (FF, NN, RR) may also take part in their union dental plan.
  • Health care savings plan: You take part in this plan based on your union or non-union position status.
  • Short-term and long-term disability: All employees who regularly work 30 or more hours per week are eligible.

Cost of establishing internet connectivity

Onsite employees hired, transferred or promoted in to a hybrid or remote position for the first time between January 3, 2022 and January 4, 2025 will receive $500 toward the cost of establishing consistent internet connectivity, payable upon completion of 6 months of employment. Employees who were in hybrid or remote positions prior to January 3, 2022 are not eligible for a second internet connectivity stipend.

Possible change in your job status

Exempt or non-exempt status

This affects whether you can earn overtime, comp time, etc.

Permanent or non-permanent status

  • Permanent employees have no given end date, with certain rights non-permanent employees don’t have.
  • Non-permanent positions include unclassified, limited duration, grant, and seasonal.

Seniority status

This may change based on job class and union or nonunion status.

Union or non-union status

This determines your paid leave program (sick leave, vacation and PTO), union dues, and other benefits.

Retention pay status

  • Permanent employees may earn retention pay after five years of full-time work.
  • If you change to a non-permanent position, it may affect whether you earn retention pay. Non-permanent positions include unclassified, limited duration, grant, and seasonal.

PERA (retirement plan) status

  • Which PERA fund you contribute to depends on your job class.
  • Most employees who earn benefits are required to take part in PERA.

Early Retiree Health Insurance Program status

  • Eligibility may change when you change jobs or union status.
  • The program allows a county contribution for health coverage as though the employee is actively working.
  • Permanent employees who earn benefits may qualify.
  • Other criteria includes age, years of service, and disability status.

Possible impact on probation, background checks and performance reviews

  • The length of probation can differ by job class.
  • Background checks and pre-employment tests may be required when changing jobs. These can include checks for criminal conviction, credit history, driver’s license, and background. They can also include drug test, medical exam, psychological test, or skills and abilities test.
  • Performance review schedules can differ.

If your schedule changes to fewer than 30 hours per week

  • You can no longer get short-term or long-term disability insurance
  • You can’t continue disability coverage at your own expense
  • You may still qualify for disability payments if your disability began while still covered

If your schedule changes to fewer than 20 hours per week

Health, dental, vision and life insurance

Follow this process:

  1. You get a packet from the county's vendor, 121 Benefits.
  2. Choose which benefits you want to continue.
  3. Sign the election form.
  4. Send the signed form and a check for the first month's premium to 121 Benefits.
  5. Send all monthly payments to 121 Benefits.
  6. Your payment must be received and processed by 121 Benefits before your benefits will continue.

Short-term and long-term disability

  • You can no longer get short-term or long-term disability insurance.
  • You can’t continue disability coverage at your own expense.
  • You may still qualify for disability payments if your disability began while still covered.

Commuting and flexible spending accounts

MetroPass, Go-To cards, parking, and van pool programs

You can still take part.

Dependent care assistance

You can no longer have this benefit but can submit expenses from before you lost the benefit.

Health care expense account

You can no longer have this benefit but can submit expenses from before you lost the benefit, up to the end of the year.

Retirement savings

Deferred compensation

You can keep putting money into your plan.

PERA

You may be required to continue participating.

1% Supplemental Retirement plan

You may be required to continue participating.

Paid time off

Holiday pay

You cannot receive holiday pay. If you have unused holiday time at the time your hours drop, you may take it if your department policy allows.

Sick leave, vacation and PTO

You stop earning any new paid leave the date your hours drop. If you have unused paid leave at the time your hours drop, you may take it. Learn more about this type of leave.

Retention pay

You can no longer have this benefit.

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