Vacation and PTO cash out

This program allows participating benefit-earning employees to cash-out or contribute money to a deferred compensation account for up to 40 hours of unused vacation/PTO. District Court employees with county benefits are not eligible.

Employees must elect to cash out during open enrollment and the payout occurs early in the following year. Cash out will occur on February 10, 2017.


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How it works

Step 1: Understand the rules that apply to you

Eligible employees must keep enough hours to trade for short and/or long term disability premiums. You do not need to maintain a minimum balance.

If your balance as of pay period ending 1/21/2017 falls below the amount you elected, no cash out will be made.

If you use too much vacation-PTO in the pay period of the payout (1/21 - 2/4/2017), you may not receive the cash out.

Step 2: Log into APEX during open enrollment

You must use the following process in APEX. Requests by email or letter will not be accepted.

  • Click on the “My Pay and Benefits” tab
  • Go to the “Benefits" page
  • Click on "benefits enrollment" 
  • Click "select" on the open enrollment page 
  • Click the “edit” button next to “Vacation Cash Out”
  • Enter the “hours to sell” [must be whole hours]
  • Click “continue” to store your election
  • Confirm your election by clicking “ok”

Once you click "ok," your payout election is irrevocable.

What happens next?

Your lump sum cash payment or deferred compensation deposit will be included on your February 10, 2017 paycheck.

  • PERA contributions won't be taken from your lump sum cash payment.
  • PERA “high-five” retirement calculation will not apply to the lump sum cash payment.
  • MERF contributions will be taken from your lump sum cash payment.
  • Cash payments and payments with a Roth deferred compensation plan deduction will have the following deductions: 1% Supplemental Retirement Plan contributions (if applicable), FICA, Medicare, Federal (25% flat rate applies) and State (6.25% flat rate applies) withholding.
  • Payments with a deferred compensation deduction will have the following deductions: 1% Supplemental Retirement Plan contributions (if applicable), FICA, and Medicare taxes. Federal and State withholding taxes are not taken from the deferred compensation deduction, therefore, the full amount is sent to the vendor.
  • Most employees will see a decrease in net pay for the pay period the cash out is processed.

Employees on an unpaid leave of absence or layoff who will not receive a regular paycheck during the cash out will be mailed a paper paycheck.




Frequently asked questions

Can I deposit cash out dollars into a deferred compensation account?

In order to deposit your cash out dollars into a deferred compensation account, you must:

  1. Enroll in a county deferred compensation account by January 13, 2017
  2. Increase your deferred compensation dollar amount in APEX between January 30 and February 3, 2017
  3. Change the deduction back to the original amount in APEX between February 13 and February 17, 2017

How does a cash out impact my future severance pay?

The cash out will not have any effect on severance pay for which you are eligible.

What if I need to use vacation/PTO before the payout date?

Employees are required to use vacation/PTO for time off for non-medical reasons (unless you use Special Leave Without Pay). Before you cash out hours, consider if you will:

  • Use vacation/PTO for an extended vacation or
  • Need to exhaust all of your unused paid sick leave for a medically necessary reason and want to use vacation or PTO

Note: Your lump sum cash payment or deferred compensation deposit will not be made if you have used the hours designated for cash out. Partial payment will not be made.

Do I need to keep a minimum vacation / PTO balance?

No, you do not need to keep a minimum vacation/PTO balance.

Will a cash out program be offered in the future?

The decision will be made annually.


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