Personal and educational leave

This leave is available for permanent employees who have exhausted accrued leave balances for vacation, PTO or compensatory time including deferred holiday. This requirement can be waived by the Human Resources director.

  • Employees with sick leave and vacation — Before you can be placed on personal and educational leave, you must exhaust your accrued leave balances for vacation and compensatory time.
  • Employees with PTO — Before you can be placed on personal and educational leave, you must exhaust your accrued leave balances for PTO and compensatory time.

Duration of leave

  • Regular employees — Eligible employees may be granted up to 12 months
  • Probationary employees — Eligible employees may be granted up to 2 weeks in any 12 consecutive months

Additional information

  • Leave is authorized for childbirth or adoption absences (second 6 weeks is non-FMLA only)
  • Leave runs concurrent with Minnesota Parental Leave Act
  • Leave may also be designated as Family and medical leave (FMLA) if the reason for your absence from work is due to a qualifying FMLA situation
  • Appointing authorities may grant a leave of absence without pay for purposes of completing or pursuing a full-time educational program - such leaves shall be granted in accordance with Human Resources Rule 12.16

Your supervisor administers and approves this leave.

Personal and educational leave is governed by Hennepin County Human Resources Rule 12.16.

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Impact on health insurance

You may choose to continue or cancel your benefits while on personal and educational leave.

When does my coverage end?

Your coverage as an active employee will end on the last day of the month in which you are placed on personal and educational leave.

Can I continue my coverage?

Yes, you may continue coverage entirely at your own expense. See Health insurance for current premium rates.

Exception: If the absence has been approved by the Leave and Accommodation Management (LAM) Office as FMLA, the county contributes toward your health insurance coverage as though you are actively working. You are responsible for payment of your portion of the health insurance premium. See Health insurance for current premium rates.

If I elect to continue my coverage, when does it start?

Your continuation coverage will begin on the first day of the month following your personal and educational leave start date. You will have no lapse in coverage if you elect to continue coverage and pay the required premiums. Payments are collected and processed by 121 Benefits.

If I elect to cancel dependent coverage, what happens?

You may choose to cancel dependent coverage and retain single coverage effective at the beginning of any month. If dependent coverage is cancelled, it may be reactivated subject to specific enrollment requirements.

What if I elect to cancel single coverage or fail to pay my premiums while on personal and educational leave?

When you return from personal and educational leave, your coverage effective date will be delayed. The effective date will be the first of the month following one full calendar month from your return from personal and educational leave date. HR-APEX staff will automatically reactivate the health plan in force the day before your coverage ceased prior to your personal and educational leave.

How is my coverage reactivated when I return to work?

The coverage you continued while on personal and educational leave will reactivate the first of the month following your return from personal and educational leave date. HR-APEX staff will automatically reactivate the benefits you continued through 121 Benefits.

Impact on dental insurance

Union-sponsored dental plan

Contact your plan directly.

  • AFSCME: 651-450-4990
  • Teamsters: 612-378-8700

HealthPartners dental plan

When does my coverage end?

Your coverage as an active employee will end on the last day of the month in which you are placed on personal and educational leave.

Can I continue my coverage?

Yes, if you maintain the HealthPartners dental plan, you may continue this coverage at your own expense. See the Dental insurance for current premium rates.

If I elect to continue my coverage, when does it start?

Your continuation coverage will begin on the first day of the month following your personal and educational leave start date. You will have no lapse in coverage if you elect to continue coverage and pay the required premiums.

Payments are collected and processed by 121 Benefits.

If I elect to cancel dependent coverage, what happens?

You may choose to cancel dependent coverage and retain single coverage effective at the beginning of any month. If dependent coverage is cancelled, it may be reactivated subject to specific enrollment requirements.

What if I elect to cancel single coverage or fail to pay my premiums while on personal and educational leave?

When you return from personal and educational leave, your coverage effective date will be delayed. The effective date will be the first of the month following one full calendar month from your return from personal and educational leave date. HR-APEX staff will automatically reactivate the dental plan in force the day before your coverage ceased prior to your personal and educational leave.

How is my coverage reactivated when I return to work?

The coverage you continued while on personal and educational leave will reactivate the first of the month following your return from personal and educational leave date. HR-APEX staff will automatically reactivate the benefits you continued through 121 Benefits.

Impact on disability insurance

Short-term disability

When does my coverage end?

Your coverage as an active employee will end on the last day of the pay period in which you are placed on personal and educational leave.

Can I continue my coverage?

If you maintain the short term disability plan, coverage is suspended during personal and educational leave.

How is my coverage reactivated when I return to work?

Your coverage will reactivate at the beginning of the first full payroll period following your return to work. HR-APEX staff will automatically reactivate the benefit for you.

Long-term disability

When does my coverage end?

Your coverage as an active employee will end on the last day of the pay period in which you are placed on personal and educational leave.

Can I continue my coverage?

If you maintain the long term disability plan, coverage is suspended during personal and educational leave.

How is my coverage reactivated when I return to work?

Your coverage will reactivate at the beginning of the first full payroll period following your return to work. HR-APEX staff will automatically reactivate the benefit for you.

Impact on life insurance

Basic life insurance

When does my coverage end?

Your coverage as an active employee will end on the last day of the month in which you are placed on personal and educational leave.

Can I continue my coverage?

Yes, you may continue the basic life insurance coverage at your own expense by paying the applicable premium.

If I elect to continue my coverage, when does it start?

Your continuation coverage will begin on the first day of the month following your personal and educational leave start date. You will have no lapse in coverage if you elect to continue coverage and pay the required premiums. Payments are collected and processed by 121 Benefits.

If I elect to cancel my coverage or fail to pay my premiums, what happens?

When you return from personal and educational leave, your coverage effective date will be delayed. The effective date will be the first of the month following one full calendar month from your return from personal and educational leave date.

How is my coverage reactivated when I return to work?

The coverage you continued while on personal and educational leave will reactivate the first of the month following your return from personal and educational leave date. HR-APEX staff will automatically reactivate the benefits you continued through 121 Benefits.

Additional, spousal, and dependent life insurance

When does my coverage end?

Your coverage as an active employee will end on the last day of the month in which you are placed on personal and educational leave.

Can I continue my coverage?

If you elect to continue basic life, you may continue additional, spousal, and dependent life insurance coverage at your own expense by paying the applicable premium. Your premium is equal to your normal monthly cost.

If I elect to continue my coverage, when does it start?

Your continuation coverage will begin on the first day of the month following your personal and educational leave start date. You will have no lapse in coverage if you elect to continue coverage and pay the required premiums. Payments are collected and processed by 121 Benefits.

If I elect to cancel my coverage or fail to pay my premiums, what happens?

If additional, spousal, or dependent life is cancelled during personal and educational leave, it may only be reactivated by submitting evidence of insurability.

How is my coverage reactivated when I return to work?

The coverage you continued while on personal and educational leave will reactivate the first of the month following your return from personal and educational leave date. HR-APEX staff will automatically reactivate the benefits you continued through 121 Benefits.

Impact on other benefits

1% supplemental retirement plan

Applies only to employees hired or re-hired prior to April 14, 1982, who qualified and elected to participate in the plan.

If you are actively participating in this plan through payroll deduction, participation is suspended during personal and educational leave because paychecks are not issued. Participation will reactivate upon your return to work. A redemption from your account may be possible in the event of an unforeseen financial emergency or upon termination of employment.

Deferred compensation plans

If you are actively participating in any deferred compensation plans through payroll deduction, contributions cease during personal and educational leave because paychecks are not issued. Participation will reactivate upon your return to work. Contribution amounts may be changed at any time in the year subject to plan provisions.

Flexible spending accounts

If you are actively participating in the health care expense account (HCEA) expense reimbursement option, dependent care assistance program (DCAP), and/or the adoption assistance program (AAP), these payroll deductions cease during personal and educational leave because paychecks are not issued.

You may continue to submit requests for reimbursement for expenses incurred during the time you were receiving a paycheck and contributing to a flexible spending account. Upon your return to work, your payroll deduction is automatically recalculated based on your annual election and the number of remaining pay periods.

Deduction amounts may only be changed if due to and consistent with an eligible family status change. If you return from personal and educational leave in the following payroll year, you will be given the right to enroll in the program within 30 days of the date of return by completing the FSA mid-year election change form (DOC).

Paid Leave

Once placed on personal and educational leave, you do not accrue paid leave (sick leave and vacation, PTO, or holiday pay).

PERA

You are eligible for PERA service credit for up to one year provided you pay both the employee and employer contributions. You are given up to one year following your return to work or within 20 days after termination of employment to submit these contributions. Contributions are based on your salary in the six months prior to the personal and educational leave plus interest. PERA should be contacted at 651-296-7460 to arrange payment.

Retention pay

If eligible for retention pay, you will receive a payment while on personal leave.

This is a general summary and it not intended to supersede terms and conditions set forth in the Human Resources Rules, Minnesota law, and/or applicable labor agreements.

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