Benefit-earning employees who seek to undergo a medical procedure to donate an organ or partial organ to another person shall be granted paid leave, in an amount not to exceed forty (40) working hours per donation based on the employee's assigned work schedule.
Such leave shall be subject to the employee's submission of confirmation by a physician of the need for the leave and length of each absence requested and the employee, if eligible for Family Medical Leave (FMLA), will need to record the procedure as FMLA-qualifying.
Such leave shall not be charged against the employee's accrued sick leave, vacation or paid time off (PTO) hours. However, employees may choose to use sick leave, vacation and/or PTO may to supplement such leave.
If there is a subsequent medical determination that the employee does not qualify as an organ donor, any of the forty (40) hours of paid leave used by the employee prior to that medical determination shall not be eligible for recovery by the county.
Notify your supervisor and discuss the leave and approval process. Follow your department's policies and procedures.
For sheriff and library employees
For all other county employees
- Complete the leave of absence request form (county access is required to view/complete this form. Speak to your supervisor if you do not have county access and s/he will complete the form on your behalf).
If you qualify for Family and medical leave (FMLA), you may be entitled to:
- up to 12 weeks of FMLA job-protected leave per year
- Maintenance of health care benefits
- Job restoration when returning from FMLA leave
Have your physician complete the certification form provided by your supervisor.
Return the completed certification form to the Leave and Accommodation Management (LAM) Office within 15 days. A LAM coordinator will send a designation form, approving or denying the leave request.
If family and medical leave has been approved by the Leave and Accommodation Management Office, FMLA leave time should be coded on timesheets, in addition to sick leave, PTO or other paid leave codes. Your supervisor will complete your timesheet if you are not at work.
- Time Reporting Code = Sick - SCK or Vacation - VAC or PTO (In some cases workers' comp or unpaid leave may be appropriate)
- Task = FMLA
Notify your supervisor of your intent to return to work at least two days prior. Provide any necessary medical release, as indicated on your designation form, to the Leave and Accommodation Management Office (fax: 612-348-9638).
Frequently asked questions
What if I don't qualify for FMLA?
Will I be paid when I am not at work?
- If eligible and approved, you will receive 40 hours paid leave. PTO or sick leave/vacation time can be used to supplement the leave.
What happens if I've used all my PTO or sick leave and vacation?
Will my benefits be impacted?
Where can I read more about FMLA?
Where can I get help?