Hazardous waste licensing and renewal

All businesses located in Hennepin County that produce hazardous wastes need to be licensed.

Access the online hazardous waste licensing system.

Please note that users have been experiencing intermittent technical difficulties accessing the online licensing system using Internet Explorer. We are working to address this issue. If you are having issues, we encourage you to access the system using a different browser, such as Chrome, Safari or Firefox.

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Does your business generate hazardous waste?

What is a waste?

A waste is a material that you no longer need, want or use; it is something that is unusable or is intended to be discarded, such as spent solvent.

A waste is not something that you can and will use, such as leftover paint that will be used on another project.

What is a hazardous waste?

A waste is either non-hazardous — and exempt from hazardous waste regulations — or hazardous for one of the following reasons:

  1. It is listed — appears on one of four lists in the Minnesota Hazardous Waste Rules
  2. It is characteristic — displays one or more of six hazardous characteristics
  3. It contains more than 50 parts per million (ppm) polychlorinated biphenyls (PCBs)

For more information, see examples of hazardous and special wastes.

Evaluating your waste

Minnesota Hazardous Waste Rules require that anyone who produces or manages a waste must carefully examine a waste's characteristics in order to determine whether or not it is hazardous.

To determine if your business produces hazardous waste, you should:

  1. Gather information about the wastes your business produces. Talk to purchasing, production and maintenance personnel, tour production and non-production areas and inspect storage areas and dumpsters. Don't forget to include sewered and recycled wastes.
  2. Evaluate the wastes (PDF). The evaluation process will include checking to see if any of the wastes are exempt from the hazardous waste rules, determining if any of the wastes are listed in the hazardous waste rules, and determining if any of the wastes display any of the characteristics of hazardous waste. You may need to have the waste tested.
  3. If your business generates hazardous waste, you must obtain a hazardous waste license.

Renewing and managing your license

Update and manage your hazardous waste license using the online hazardous waste licensing system.

Use the online system to:

  • Submit annual reports electronically
  • Get real-time access to license information for all operations under the user’s control
  • Add wastes to a license and update all supporting documents, such as test results
  • Terminate wastes that are no longer generated
  • Update site contact information
  • Print copies of licensing documents, including reports, licenses and invoices

    Getting access to the online system

    The online system was launched for the 2013 annual licensing process. In November 2013, letters with a unique PIN were mailed to the existing mail contact for each operation. If you are a mail contact for multiple operations, you should have received a unique PIN for each operation. You need your operation PIN(s), 16-digit operation ID(s), and your email address to complete the registration process. 

    Instructions for using the online licensing system

    Download instructions (PDF) for using the online hazardous waste licensing system information on using the following system functionality:

    • Email settings
    • Registration
    • Login
    • Home screen
    • License manager: view and print management plan summary, invoice or license; update your license
    • Contact manager
    • Waste manager
    • Profile manager: add more portal users
    • My profile: add more operations

    Obtaining a license for the first time

    Businesses that have never been licensed in Hennepin County can obtain a license by filling out a self audit  form. The self-audits are designed to help new or unlicensed generators assess their hazardous waste management systems and become compliant with hazardous waste regulations, without requiring an inspection.

    To obtain a license:

    • Complete the applicable self-audit forms
    • Fill out any necessary additional forms
    • Send the self-audit in to the address listed on the self-audit form
    • An inspector will review your audit and contact you with any additional questions

    Self audit forms

    General forms

    Specific waste forms - download and complete the form for each waste you generate

    If you generate wastes that are not listed above, report this waste using the Form 2 Hazardous Waste Management Plan (pdf). Also see the Form 2 Instructions.

    Documentation and signature forms

    Additional forms

    Additional forms you may need to complete your self-audit or that will assist you with hazardous waste management include:

    License fees

    License fees are based on your generator size and the amount of waste generated the previous year.

    The license period runs from May 1 through April 30 of the following year. Annual bill summaries are mailed at the end of February and are due by March 31.

    All hazardous waste generators must pay the base fee designated for their generator size. Large quantity generators (LQGs) and small quantity generators (SQGs) also must pay applicable volume fees. Very small quantity generators (VSQGs) and minimal generators do not pay additional volume fees.

    If you have questions about your bill summary, contact APEX Accounts Receivable at 612-543-1263. If you have questions about your hazardous waste management plan summary, call 612-348-3777 and ask for the environmental specialist on call.

    Base fee (applies to all generators) 

    • Minimal generator — $0 
    • VSQG (less than or equal to 100 lbs/year) — $53 
    • VSQG (101 - 1,000 lbs/year) — $210 
    • VSQG (greater than 1,000 lbs/year) — $315 
    • SQG (less than or equal to 5,000 lbs/yr) — $420 
    • SQG (greater than 5,000 lbs/yr) — $630 
    • LQG — $1,575 

    Volume fee (applies to all billable hazardous wastes generated by SQGs and LQGs)

    Standard rate

    • $0.00525 per pound

    Applies to hazardous waste that is: accumulated on site, shipped off-site using a manifest, managed under a tolling agreement and waste that is sewered without treatment. 

    Reduced rate

    • $0.000525 per pound

    Applies to feedstocks and byproducts managed under an approved feedstock or byproduct management plan and sewered hazardous wastes that have been excluded from generator size determination pursuant to Minn. Rule 7045.0305 subp. 2. 

    All wastes reported in gallons will be converted to pounds using the factor 1 gallon = 10 pounds. 

    Universal wastes, special wastes, used oil, oil filters and absorbents with oil are not included in determining generator size or in determining volume fees.

    Reducing your hazardous waste fees

    Businesses can reduce hazardous waste fees by reducing the amount of hazardous waste they produce. Many businesses have been able to reduce their license fees by implementing changes in their processes, equipment or products used. For more information on how to do this and, for technical assistance, see pollution prevention and waste reduction programs.

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