Real estate records

The Recorder/Registrar of Titles records legal documents from real estate transactions related to property within Hennepin County, and other documents such as military separations and tax liens. Some of the most commonly recorded are assignments, deeds, mortgages, release of mortgages, satisfaction of mortgages, and subordinations.

Employees can only review a document to make sure it contains the required elements in order to be recordable per Minnesota Statute. They cannot supply legal forms, help a submitter fill out documents, or provide legal advice. For those, please consult your legal adviser.

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Conventional and eRecording information

How to record your documents

Submit documents for recording in one of the following ways:

  • Electronically (see below)
  • In person
  • By mail, to:
    County Recorder/Registrar of Titles
    Hennepin County Government Center, A-500
    300 South Sixth Street
    Minneapolis, MN 55487-0055

Use our property information search to find out whether a property is torrens or abstract along with additional property and tax information.

Many commonly recorded documents require payment of a tax in addition to the recording fee. Use our mortgage registry and deed tax calculator to determine the amount of deed or mortgage registration tax.

eRecording

Electronic recording enables title companies, lenders, law firms and others to electronically record documents with the Hennepin County Recorder/Registrar of Titles through the Internet without leaving the office. This is rapidly becoming the preferred method to submit documents for recording. All document types can be eRecorded.

Why record electronically?

  • It saves time and money by automating the processing, receipt and payment of real estate documents.
  • No need to manage paper documents, so less impact on the environment.
  • It's faster — in most cases, documents are recorded within a day or two of submission.
  • Original documents never leave your possession — you just scan them and they are ready for submission to the county Recorder/Registrar of Titles.
  • No special equipment needed — just a computer, scanner and Internet access.
  • Increased security — documents are tracked through the entire recording process.
  • Immediate image retrieval — once accepted for recording, you will receive notification that your document has been officially recorded in the public record.
  • Faster communication and resolution of rejection issues.

How does a company get started with eRecording?

Contact one of the state recognized vendors listed below. The first four vendors listed currently do business with the Hennepin County Recorder/Registrar of Titles.

Additional information

Research center

Our office provides free on-site public viewing of all documents recorded and filed with us. We have documents such as deeds, mortgages, satisfactions of mortgage, certificates of title and many other real estate types going back to the 1850's, when the county was established.

How documents are available

  • Torrens documents are available digitally.
  • Abstract documents from 1968 to the present are available digitally.
  • Documents not available digitally are available on microfilm or microfiche.
  • Commercial customers may subscribe to our RecordEASE web service to conduct research online.

How to use our on-site self-service search

Use the computers in our office to search our system using any single or combination of the following fields:

  • Owner name
  • Legal description
  • Date recorded
  • Grantor/grantee
  • Document or certificate number
  • Additional search fields are available

Additional information

Recording checklist

The following lists are general items to consider prior to submitting documents to our office for recording.

All types of documents

  • Include date and signature.
  • Verify that the legal description is complete and correct.
  • "Drafted by" statement — which includes both the name and address of the document drafter.
  • Acknowledgment must include: date, legible notary seal, notary signature and commission expiration date.
    • Individual acknowledgements require signor names and marital status.
    • Corporate acknowledgements require business name as well as the name and corporate title of the signer.
  • Submit all Certificates of Real Estate Values (CRVs) with the recording package or include the electronic CRV number on the first page of the document.
  • Do not alter legal documents with strikeouts, line throughs, whiteout, correction tape, or staple removal.

Transfer deeds

  • Use our online calculator to determine the correct State Deed Tax (SDT) amount (the tax is .0034 of the net consideration or purchase price) to include.
  • For values of more than $1,000 complete and submit a CRV (Minnesota Statute 272.115).
  • For values of $500 or less, submit a check for SDT of $1.70 and write "Total consideration for this transfer is $500 or less" on the deed.
  • An Agricultural Conservation fee of $5 is due on any transfer deed in which SDT is payable (Minnesota Statute 40A.152).
  • Grantors must include marital status.
  • Properties with delinquent taxes may not be transferred (Minnesota Statute 272.12).
  • Include a “Send Tax Statements to” statement, which has both the names and addresses of all of the grantees on the document.
  • Submit one of the following:
    • A completed Well Disclosure Certificate (WDC) and a $50 fee (for each WDC submitted), or
    • A statement: “The Seller certifies that the seller does not know of any wells on the described real property.” or
    • A statement: “I am familiar with the property described in this instrument and I certify that the status and the number of wells on the described real property have not changed since the last previously filed well disclosure certificate.”

Mortgages

  • Use our online calculator to determine the correct Mortgage Registry Tax (MRT) (the tax is .0024 of the net consideration or purchase price) to include.
  • An Agricultural Conservation fee of $5 is due on any mortgage in which MRT (Minnesota Statute 40A.152) is payable.

Contract for deeds

  • Must include either a well statement signed by the buyer or a WDC and the $50 fee.
  • SDT not required on a Contract for Deeds.
  • A value of more than $1,000 of consideration must be accompanied by a CRV (Minnesota Statute 272.115).

* Recommended and prepared in part by the Minnesota County Recorder’s Association. Revised: 08-01-2008

Frequently asked questions and additional information

Can I have a document notarized for me at the Government Center?

Yes, notary service is available during regular business hours at the Government Center Service Center located on the A-Level.

My lender just sent me a document stating my mortgage has been satisfied (paid off) and told me I should record it, what should I do?

The document should be recorded in our office. You will have to pay a fee to record your document. Once the document is recorded, the original will be returned to you.

I owned property with someone as a joint tenant who has died. How do I remove that person from being an owner?

You must record an Affidavit of Survivorship with a certified copy of the decedent's death certificate to have the records updated.

Can I view recorded documents such as deeds, mortgages, and liens online?

RecordEASE, a commercial service, is available for online access. Please visit our web page for more information.

What does "Torrens" mean?

Torrens describes land which has been registered by order of either District Court or the Examiner of Titles.

What is a Certificate of Title?

This certificate is issued when land is registered. It contains the name of the owner, a description of the land and all encumbrances, liens and interests in which the estate of the owner is subject.

How do I get a copy of a Torrens Certificate of Title?

If you are the owner of the property you may obtain a copy for free by calling 612-348-5139. If you are not the owner of the property, a Torrens Certificate is available for a fee.

Can I obtain a copy of a DD214 military separation?

If the military release is yours and it was recorded in Hennepin County after your discharge, you may obtain a copy. Federal regulations and data privacy rules require that military separations be available only to the veteran or those with a tangible interest (spouse, family member, etc.).

Additional information

  • Employees can ONLY review a document to make sure it contains the required elements in order to be recordable per Minnesota Statute.
  • Use our self-service research center to view public documents.
  • A deed for which there was more than $1000 of consideration must be accompanied by a certificate of real estate value.
  • If there is a well on the premises, the deed must be accompanied by a well disclosure certificate (PDF) unless the face of the deed contains a statement to the effect that the number and status of the well(s) have not changed since the last recorded well disclosure certificate.
  • Employees of the Registrar of Titles/County Recorder cannot supply legal forms, help a submitter fill out documents, or provide legal advice. Consult your legal adviser.
  • Download legal forms, known as uniform conveyancing blanks.
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